Project report Financial overview
The tab Financial overview is included in Project reports of the type “Finance” or “Both”, but not in Project Reports of the type “Content” (details to be seen in Types of Project Reports).
The project report financial overview section comes with 7 different financial overview tables. For further details please look into each of the tables descriptions below.
General purpose
The financial overview tables show how the project is proceeding in terms of spending. The amounts included in the tables represent the aggregation of data from all project reports submitted by the date when the current project report was created.
Beware that only the last project report created once all other project reports were submitted has the most recent aggregated data (in case project reports were not submitted in the same order they were created)!
Project Expenditure - summary (in Euro)
This section shows the project budget - approved in application form, previously reported, current report, previously validated, previously paid - divided per fund and contribution type (public/private/automatic public) - at the moment of creation of current partner report, and also shows some calculations using figures from the table.
Previously reported column: Sums up amounts from project reports previously submitted, but also the fast track lump sums accepted by the programme (see Contract monitoring section for details).
Remaining budget: This column indicates the difference between Total reported so far and Partner total eligible budget from the application form. This value can become negative in case the reported expenditures exceed the budget in approved application form.
Previously paid: When a (regular or fast track lump sum) payment is made, the amounts related to funds paid by the programme will be added to this column, in the next created report after payment is confirmed in the system. For further details on payments please see Payments to projects .
When the project report is verified, the following two new columns get added:
Previously verified: Upon creation of the report the system checks which other reports are verified and sums up all the verified amounts including fast track lump sums confirmed (see Contract monitoring section for details).
Current report after verification: When the current report is verified the amount after MA/JS deductions shall be displayed here.
Project Expenditure - breakdown per cost category (in Euro)
This table shows the project budget - approved in application form, previously reported and current report - split per cost category. The table behaves quite similar as the other tables with similar columns. There are however a few unique elements that are important to note in regard to the Simplified Cost Options:
Lump sums & unit costs covering multiple cost categories: always show up in their own separate row and are never added up in specific cost categories. Flat rates are not calculated on top of the Lump sums or unit costs covering more than one cost category.
Unit costs covering single cost categories: Are added to the cost category they belong to, next to other normal cost items for the respective cost category. Flat rates are calculated on top of these unit costs.
Project Expenditure - breakdown per investment (in Euro)
In this overview table all cost items linked to an investment are summed up.
What is important to note is what is described in the info bubble: no Simplified cost items are added up to this table, as they are automatically calculated on top. Only real costs linked to the investment in the List of expenditure are displayed in this overview table.
This table is hidden when no investments are used in the project.
Project Expenditure - breakdown per Lump sum (in Euro)
This table shows the Lump sums. Lump sums declared in the partner reports' list of expenditure show up in the Current report column.
Fast track lump sums, if used in the project, are displayed in Previously reported column. Therefore, at the end, this table shows which lump sums are approved in Application Form and which are already reported.
This table is hidden when no lump sums are used in the project.
Project Expenditure - breakdown per Unit cost (in Euro)
Similar as the lump sum overview table, this table lists all unit costs approved in Application and reported by the project.
This table is hidden when no unit costs are used in the project.
Project expenditure - overview per partner/per cost category - Current report
This table shows the values per partner per cost category only from the Current report.
Project expenditure - Summary of deducted items by control - Current report
This table sums up all deductions carried out by control per partner and type of error. These values are not cumulative but only related to the certificates included in this report.
