Deviations from HIT - Application Form
A - Project identification
Table A3 “Project partner overview”: HIT foresees a table A3 “Project partner overview” in section A but does not foresee a partners' list in section B that would help navigate to each partner. Therefore, in Jems, the project partner overview table was created in section B “Partners overview”, which replaces the HIT table A3. Consequently, the HIT table A4 and A5 have been renumbered to A3 and A4 in Jems.
Table A4 “Project budget overview”: The Project budget overview table can be found in section A3 in Jems to follow the logical numbering. This table is automatically shown in all application forms, however, the table cannot be created if multiple funds are used per partner in the application form. The reason is that contributions are not split per fund and, therefore, the right side of the table cannot be calculated. However, similar information can be found in table D.1 “Project budget per fund”. Therefore, when the multiple funds per partner option is ticked in the call setup, the table “Project budget overview” shall be hidden from the AF section A.
Table A5 “Project outputs and result overview”: The Project outputs and results overview table can be found in section A4 in Jems to follow the logical numbering. In this table, the baseline column was added later on by HIT. When the same result indicator is used several times in the project and different baselines are indicated, all baselines are shown in the table next to each other in the same cell.
B - Project partners
Abbreviated names are used for the partner overview and for other overview tables (in A and in D) instead of full names in overview tables since abbreviations are not multi-lingual and are shorter. This was done for better readability and saving the effort of implementing multi-lingual overview tables.
Section B.1.3 “Legal and financial information” was moved directly under B.1.1 “Partner identity”, since this is information part of the partner identity.
The partner co-financing rate field can be found in the partner co-financing section but is not added additionally to section B.1.1 since this would be a duplication of information.
The section E Partner budget and co-financing were moved to the partner section B, as this information is also filled in per partner in the application form and requires navigation per partner.
An Associated organisations overview table (not available in HIT) was added to section B to allow navigation to associated organisations
C - Project description
nothing has changed here.
D - Project budget
In section D, the amount of duplicated data was minimised by merging several tables into one:
In D.1 HIT foresees a separate table for single funds. All funds tables were merged into one smart table D.1 “Project budget per fund”. The column “Other contribution” was not implemented in the overview table D.1, as there is no data source for this column.
Tables D.2, D.3 and D.3.1 showing the project budget per partner in different cost categories were merged into one table D2 “Overview partner / per cost category”.
As the HIT tables, D.3 and D.3.1 were merged into table D2, table D.4 was renamed to D.3 in Jems and is split into 2 tables D3.1 and D3.2 budget per period and funds per period.
E - Partner budget
The HIT section E “Partner budget” and co-financing tables are integrated directly in section B. The logic of the E partner budget tables for cost categories was adapted to technical implementation, meaning that no column for “Sub Total” was required. A column to select programme unit costs for the specific cost categories was added to each of the partner budget tables. In turn, the HIT column “Type of staff” in the staff cost table E.3 was redundant and is not implemented in Jems.
The HIT section E - Lump sums is integrated into section E.1 in Jems. All necessary functionalities are provided directly in one table, where lump sums can be selected and split between partners. The column “Quantity” was not implemented in this table, as each lump sum has to be added as many times as it is used in the project. Periods were added to the lump sum table. Co-financing rates are not displayed per partner lump sum share, as they can be seen from the partner co-financing section.
The HIT section E - Unit costs covering more than one cost category is integrated into the partner budget page in section B. Periods were added to the unit costs table. Section E.2 in Jems consists of a summary of all Unit costs covering more than one cost category entered in the partner budgets in section B.
Partner proposed lump sums are not yet implemented in Jems and will be integrated into a separate feature for the draft budget.