Audit log
General purpose
The audit log is used to track service behaviour.
It can be used to trigger support and provide technical details of system actions.
Location and access
The audit log is located at the top of the screen in the upper menu section called System.
The audit log is available for the user roles defined in the User management section, please refer to User management
Usage
The audit log allows you to apply filtering conditions based on the logged fields.
Currently available fields:
Search
In the screenshot below, you can see an example of a search result.
It is possible to apply filters on a specific section of the audit log in order to filter its content.
See also: User management
List of audit log entries (draft, table is still not stable)
Follow table gives a quick look of what is expected from each audit log activity (for quick reference). It is possible that some audit activities are not yet implemented in your version of Jems and there’s also the possibility that some activities get deprecated (e.g. the audit information was re-organized into different activities) - A future stage with less intense developments on Jems will imply a stable audit_log entries definition (permanent).
Usage | [project_id] | [activity] | [description] |
|---|---|---|---|
New user added | no | USER_ADDED | A new user [user email] was created: |
New user registered | no | USER_REGISTERED | A new user [user email] registered: |
Email verification of new user | no | NEW_USER_CONFIRMED | User with email address [email address] has been confirmed. |
User data changed | no | USER_DATA_CHANGED | User data changed for user [user id]: User data changed for user [user id]: userStatus changed from [original status] to [current status] |
User logged in | no | USER_LOGGED_IN | user with email [user email] logged in |
User logged out manually | no | USER_LOGGED_OUT | user with email [user email] logged out |
User logged out by system | no | USER_SESSION_EXPIRED | user with email [user email] logged out by the system |
Admin changes password | no | PASSWORD_CHANGED | Password of user [name, surname] has been [reset/changed by himself/herself] |
Document uploaded successfully | yes | PROJECT_FILE_UPLOADED_SUCCESSFULLY NOTE: will be updated in story MP2-3658 and MP2-3548 SYSTEM_FILE_UPLOADED_SUCCESSFULLY NOTE: for files not related to a project | Shared folder, AF Project Annexes, AF Partner Annexes, AF Investment Annexes, AF Assessment, Contracting, Partner report, Control, Project report, Project report verification by JS/MA, Payments, Advance Payments: File (of type [file type]) “[file name]” has been uploaded to project-[project id]/[technical breadcrumb location]/[file name] For Payment application to EC, Call-specific translation: File (of type [file type]) “[file name]” has been uploaded to [technical breadcrumb location]/[file name] |
Document upload failed | yes | PROJECT_FILE_UPLOAD_FAILED NOTE: not tested | Upload of [Technical Breadcrumb Location]/document [file name] failed |
Document description change | yes | PROJECT_FILE_DESCRIPTION_CHANGED NOTE: will be updated in story MP2-3658 and MP2-3548 SYSTEM_FILE_DESCRIPTION_CHANGED NOTE: for files not related to a project | Shared folder, AF Project Annexes, AF Partner Annexes, AF Investment Annexes, AF Assessment, Contracting, Partner report, Control, Project report, Project report verification by JS/MA, Payments, Advance Payments: Description of file “[file name]” uploaded to project-[project id]/[techical breadcrumb location]/[file name] has changed from [old_value] to [new_value] For Payment application to EC, Call-specific translation: Description of file “[file name]” uploaded to [technical breadcrumb location] has changed from [old_value] to [new_value] |
Document deleted | yes | PROJECT_FILE_DELETED NOTE: will be updated in story MP2-3658 and MP2-3548 SYSTEM_FILE_DELETED NOTE: for files not related to a project | For Shared folder, AF Project Annexes, AF Partner Annexes, AF Investment Annexes, AF Assessment, Contracting, Partner report, Control, Project report, Project report verification by JS/MA: project-[project id]/[techical breadcrumb location]/[file name] For Payments and Advance payments: Payment/[payment type]/[payment id]/[payment type]Attachment/[file name] For Payment application to EC, Call-specific translation: File (of type [file type]) “[file name]” has been deleted from [technical breadcrumb location] |
Application status change | yes | APPLICATION_STATUS_CHANGED | Project application status changed from [former_status] to [new_status] |
Application version has been recorded | yes | APPLICATION_VERSION_RECORDED | New project version "[version of snapshot]" is recorded by user: [user] on [timestamp] |
Application snapshot has been stored | yes | APPLICATION_SNAPSHOT_CREATED | Project application snapshot [version of snapshot] has been created by [user] [timestamp] |
Application has been restored from snapshot | yes | APPLICATION_SNAPSHOT_RESTORED | Project application has been restored from snapshot [version of snapshot] by [user] [timestamp] |
Eligibility assessment concluded | yes | ELIGIBILITY_ASSESSMENT_CONCLUDED | Project application eligibility assessment [*optional (step 1)] concluded as [eligibility assessment result] |
Quality assessment concluded | yes | QUALITY_ASSESSMENT_CONCLUDED | Project application quality assessment [*optional (step 1)] concluded as [quality assessment result] |
Call published | no | CALL_PUBLISHED | Call [Call ID] ‘[Callname]’ published |
Programme NUTS data - end download | no | NUTS_DATASET_DOWNLOAD | NUTS dataset [file Version] [file Date] has been downloaded. |
Programme NUTS data - start download | no | NUTS_DATASET_DOWNLOAD | There was an attempt to download NUTS regions from GISCO. Download is starting... |
Programme area | no | PROGRAMME_NUTS_AREA_CHANGED | The programme area was set to: [List of all selected areas] |
Programme Priorities added | no | PROGRAMME_PRIORITY_ADDED | New programme priority [Priority Code] [Priority title] was created |
Programme Priorities edited | no | PROGRAMME_PRIORITY_UPDATED | Programme priority data changed for [Priority Code] [Priority title]: |
Call added | no | CALL_ADDED | A new call id=[call id] name='[call name]' for type='[call type]' project was created as: *list all other properties |
Call configuration of published call edited | no | CALL_CONFIGURATION_CHANGED | Configuration of published call id=[call id] name=[call name] changed: [call section type] was changed: [fieldname] changed from [old value] to [new value] |
Programme basic data edited | no | PROGRAMME_BASIC_DATA_CHANGED | Programme basic data changed: [fieldname] changed from [old value] to [new value] |
Programme indicators | no | PROGRAMME_INDICATOR_ADDED | Programme indicator [indicator id] has been added |
Programme indicators | no | PROGRAMME_INDICATOR_DELETED | Programme indicator [indicator id] has been deleted |
Programme indicators | no | PROGRAMME_INDICATOR_EDITED | Programme indicator [indicator id] edited: fieldname] changed from [old_value] to [new_value] (list all changes) |
Programme basic data - programme funds | no | PROGRAMME_FUNDS_CHANGED | Programme funds has been set to: (list of programme funds) Ex:
CODE
|
Programme basic data - Strategies | no | PROGRAMME_STRATEGIES_CHANGED | Programme strategies was set to: (list of programme Strategies) |
Programme languages - UI | no | PROGRAMME_UI_LANGUAGES_CHANGED | Programme UI languages available set to: (list of selected languages) |
Programme languages - Input | no | PROGRAMME_INPUT_LANGUAGES_CHANGED | Programme INPUT languages set to: (list of selected languages) |
Partner Legal Status | no | LEGAL_STATUS_EDITED | Values for partner legal status set to (list of selected legal statuses) |
Typology of errors | no | PROGRAMME_TYPOLOGY_ERRORS | Values for typology of errors set to (list of typology errors) |
Programme basic data - unit costs | no | PROGRAMME_UNIT_COST_ADDED | Programme unit cost (id=[unit cost id]) ‘[unit cost name in all translations]’ has been added |
Programme basic data - unit costs | no | PROGRAMME_UNIT_COST_DELETED | Programme unit cost (id=[unit cost id]) ‘[unit cost name in all translations]’ has been deleted |
Programme basic data - unit costs | no | PROGRAMME_UNIT_COST_CHANGED | Programme unit cost (id=[unit cost id]) ‘[unit cost name in all translations]’ has been changed this is missing [fieldname] changed from [old value] to [new value] |
Programme basic data - lump sums | no | PROGRAMME_LUMP_SUMS_ADDED | Programme lump sum (id=[lump sum id]) '[FR=, DE=, EN=, NL=, …]' has been added |
Programme basic data - lump sums | no | PROGRAMME_LUMP_SUMS_DELETED | Programme lump sum (id=[lump sum id]) '[FR=, DE=, EN=, NL=, …]' has been deleted |
Programme basic data - lump sums | no | PROGRAMME_LUMP_SUMS_CHANGED | Programme lump sum (id=[lump sum id]) '[FR=, DE=, EN=, NL=, …]' has been changed : this is missing [fieldname] changed from [old value] to [new value] |
Programme State aid | no | PROGRAMME_STATE_AID_CHANGED | Programme State aid was set to: (list only programme state aid names) : not working (list of programme state aid details (exclude comment to threshold)) |
Role privileges were changed | no | ROLE_PRIVILEGES_CHANGED : not all sections/privileges are completely listed | The role [role name] was changed to: (list complete UI tree + values) |
Plugin has been called | yes | PLUGIN_CALLED | AF: Pre-submission check, export Project reports: Pre-submission check, export Partner reports: Pre-submission check, exports Control: pre-submission check plugin with name:'[plugin name]' and key: '[plugin key]' was called. (method name: [method name]) |
Plugin execution finished | yes | PLUGIN_EXECUTED | AF: Pre-submission check, export Project reports: Pre-submission check, export Partner reports: Pre-submission check, exports Control: pre-submission check plugin with name:'[plugin name]' and key: '[plugin key]' was executed. (method name: [method name]) |
Translation file uploaded | no | PROGRAMME_TRANSLATION_FILE_UPLOADED | Translation file [file-name] uploaded |
Application assignment | yes | PROJECT_USER_ASSIGNMENT_PROGRAMME | Project can be accessed by: [user email]: [user name] Project [project id] is assigned to: |
Project privileges assignment of collaborators | yes | PROJECT_USER_ASSIGNMENT_APPLICANTS | [[partner number partner name]] List of users: [[user email]: [access mode] [empty | GDPR] (list all users) |
Partner report added | yes | PARTNER_REPORT_ADDED | [project id] [partner number]: Partner report [report number] added |
Partner report submitted | yes | PARTNER_REPORT_SUBMITTED | [project id] [partner number]: Partner report [report number] submitted |
Partner report deleted | yes | PARTNER_REPORT_DELETED | [project id] [partner number] Draft partner report [report number] deleted |
Partner report - Control report created | yes | PARTNER_REPORT_CONTROL_ONGOING | [project id] [partner number]: Partner report [report number] control started |
Partner report - reopen | yes | PARTNER_REPORT_REOPENED | [partner number] Partner report [report number] was reopened |
Control report- reopen | yes | PARTNER_REPORT_CONTROL_REOPENED | [partner number]: Partner report [report number] control was reopened |
Project report - reopen | yes | PROJECT_REPORT_REOPENED NOTE: not implemented in v7 will be in MP2-3483 | Project report [Report ID] was reopened |
Control certificate is generated | yes | CONTROL_CERTIFICATE_GENERATED | A control certificate was generated for partner report [report number] of partner [partner number] |
Control report is generated | yes | CONTROL_REPORT_EXPORT_GENERATED | A control report was generated for partner report [report number] of partner [partner number] |
Partner report - Control work finalised | yes | PARTNER_REPORT_CONTROL_FINALISED | [partner number] Control for partner report [report number] is finalized and the following items were parked by control: [expenditure item number], … (list all expenditures) |
Partner report - Partner re-included parked expenditure | yes | PARKED_EXPENDITURE_REINCLUDED | Parked expenditure [expenditure item id] was re-included in partner report [partner report id] by partner [partner number] |
Partner report - Partner deleted parked expenditure | yes | PARKED_EXPENDITURE_DELETED | Parked expenditure [expenditure item id] was deleted in partner report [partner report id] by partner [partner number] |
Partner report - Skip control | yes | PARTNER_REPORT_SKIP_CONTROL NOTE: not implemented in v7 | [PP number]: Partner report [Report ID] skipped control |
Partner report - Revert Skip control | yes | PARTNER_REPORT_REVERT_SKIP_CONTROL NOTE: not implemented in v7 | [PP number]: Partner report [Report ID] skip control was reverted |
Project report added | yes | PROJECT_REPORT_ADDED | [project id]: Project report [project report number] added |
Project report submitted | yes | PROJECT_REPORT_SUBMITTED | [project id]: Project report [project report number] submitted, certificates included: [partner number]-[partner report number] |
Project report - verification started | yes | PROJECT_REPORT_VERIFICATION_ONGOING NOTE: implemented in v8 MP2-3179 | [PR id]: Project report [project report number] verification started |
Project report - verification by JS done | yes | PROJECT_REPORT_VERIFICATION_BY_JS_DONE NOTE: will be implemented MP2-3742 | [PR id]: Project report verification by JS is done |
Project report - verification finalised | yes | PROJECT_REPORT_VERIFICATION_FINALISED NOTE: half done in MP2-3218 , will be updated in MP2-3180 | [PR id]: Project report verification was finalised and following expenditure items were parked: [Partner no] - item [expenditure item ID], [Partner no] - item [expenditure item ID], [Partner no] - item [expenditure item ID], [Partner no] - item [expenditure item ID], [Partner no] - item [expenditure item ID] |
Programme Currency data - start download | no | CURRENCY_IMPORT | There was an attempt to import Currency conversions. Import is starting... |
Programme Currency data - result | no | CURRENCY_IMPORT | '[number of exchange rates]' exchange rates have been successfully imported for [year], [month]. |
Controllers: Institution is created/changed | no | CONTROL_INSTITUTION_CHANGED | Control Institution created/modified: ID:[institution id] Name:[institution name], NUTS:[institution NUTST, …], Users: [ [user name](institutionId=[institution id], userId=[user id], userEmail=[user email], accessLevel=[access level]),… ] (list all NUTS and users) |
Controllers: Institution is assigned | yes | INSTITUTION_PARTNER_ASSIGNMENT_CHANGED | Assignment of institution to partner changed to: |
Assessment: Checklist status is changed | yes | ASSESSMENT_CHECKLIST_STATUS_CHANGE | [ChecklistID] [ChecklistType] [ChecklistName] status changed from [former_status] to [new_status] |
Assessment: Checklist is deleted | yes | ASSSESSMENT_CHECKLIST_DELETED | [ChecklistID] [ChecklistType] [ChecklistName] deleted |
Assessment: Checklist is flagged as consolidated/not consolidated | yes | ASSESSMENT_CHECKLIST_CONSOLIDATION_CHANGE | [ChecklistID] [ChecklistType] [ChecklistName] consolidation set to [true/false] |
Assessment: Checklist is set visible/invisible | yes | ASSESSMENT_CHECKLIST_VISIBILITY_CHANGE | [ChecklistID] [ChecklistType] [ChecklistName] visibility set to visibility [true/false] |
Fast track lump sum is marked yes/no for Ready for payment | yes | FTLS_READY_FOR_PAYMENT_CHANGE | Fast Track Lump Sum [FTLSId] for project [Project ID] was set as [yes/no] for Ready for payment |
Programme: Checklists | no | CHECKLIST_IS_CREATED | [ChecklistID][ChecklistType] [ChecklistName] was created : [ChecklistID] is missing |
Programme: Checklists | no | CHECKLIST_IS_DELETED | [ChecklistID][ChecklistType] [ChecklistName] was deleted |
Programme Checklists | no | CHECKLIST_IS_CHANGED NOTE: will be implemented in story MP2-4025 | Checklist [ChecklistID], type [ChecklistType], name [previous ChecklistName] changed its name to [new ChecklistName] |
Project monitoring contracting fields are changed | yes | PROJECT_CONTRACT_MONITORING_CHANGE | Fields changed: [filed name] changed from [old value] to [new value] (list all fields + values) |
Project contracting partner info changed | yes | PROJECT_CONTRACT_PARTNER_INFO_CHANGE | [Banking Details/Documents Location] Fields changed for partner [partner number]: [filed name] changed from [old value] to [new value] (list all fields + values) |
Project contracting contracts info changed | yes | PROJECT_CONTRACT_INFO_CHANGED | Partnership agreement date changed from: [Old date OR “Not defined”] to [New date] |
Project contracting page was locked for edit | yes | PROJECT_CONTRACTING_SECTION_LOCKED | Project contracting section [PageName] was set to Locked |
Project contracting page was ulocked for edit | yes | PROJECT_CONTRACTING_SECTION_UNLOCKED | Project contracting section [PageName] was set to Unlocked |
Project Application Form page was locked for edit | yes | PROJECT_APPLICATION_FORM_SECTION_LOCKED | Project Application Form section [PageName] was set to Locked |
Project Application Form page was ulocked for edit | yes | PROJECT_APPLICATION_FORM_UNLOCKED | Project Application Form section [PageName] was set to Unlocked |
Project beneficial owner added | yes | PROJECT_BENEFICIAL_OWNER_ADDED | Project beneficial owner added to partner [partner number]: firstName '[first name]', lastName '[last name]', birth '[birthday]', vatNumber '[vat number]'; |
Project beneficial owner removed | yes | PROJECT_BENEFICIAL_OWNER_REMOVED | Project beneficial owner removed to partner [partner number]: firstName '[first name]', lastName '[last name]', birth '[birthday]', vatNumber '[vat number]'; |
Project beneficial owner changed | yes | PROJECT_BENEFICIAL_OWNER_CHANGED | Project beneficial owner changed for partner [partner number]: (list all fields + values) |
Checklists: Checklists status is changed | yes | CHECKLIST_STATUS_CHANGE NOTE: update will be implemented in MP2-3223 andMP2-3818 | Checklist [ChecklistID] type [ChecklistType] name [ChecklistName] for partner [partner number] and partner report [report number]/ project report [report number] / Payment application to EC number [payment application to EC number] changed status from [former_status] to [new_status] |
Checklists: Checklists is deleted | yes | CHECKLIST_DELETED NOTE: update will be implemented in MP2-3223 andMP2-3818 | Checklist [ChecklistID] type [ChecklistType] name [ChecklistName] for partner [partner number] and partner report [report number]/ project report [report number] / Payment application to EC number [payment application to EC number] was deleted |
Payments to projects - Payment details | yes | PAYMENT_INTSALLMENT_AUTHORISED NOTE: will be updated in MP2-3280 | Amount [Amount] EUR was authorised |
Payments to projects - Payment details | yes | PAYMENT_INSTALLMENT_CONFIRMED NOTE: will be updated in MP2-3280 | Amount [Amount] EUR was confirmed |
Payments to projects - Payment details | yes | PAYMENT_INSTALLMENT_IS_DELETED | Payment installment [InstallmentNumber] for payment [Payment_Id] of partner [PartnerID] is deleted |
Payments - Advance payments | yes | ADVANCE_PAYMENT_IS_CREATED | Advance payment number [AdvanceID] is created for partner [PartnerID] for funding source ([sourceId, FundName]) |
Payments - Advance payments | yes | ADVANCE_PAYMENT_IS_DELETED | Advance payment number [AdvanceID] is deleted for partner [PartnerID] for funding source ([sourceId, FundName]) |
Payments - Advance payments | yes | ADVANCE_PAYMENT_DETAIL_AUTHORISED | Amount [Amount] was authorised for Advance payment details for advance payment [AdvanceID] of partner [PartnerID] for funding source ([sourceId, FundName]) are authorised |
Payments - Advance payments | yes | ADVANCE_PAYMENT_DETAIL_CONFIRMED | Amount [Amount] was confirmed for Advance payment details for advance payment [AdvanceID] of partner [PartnerID] for funding source ([sourceId, FundName]) are confirmed |
Payments - Advance payments | yes | ADVANCE_PAYMENT_SETTLEMENT_CREATED NOTE: implemented v8 MP2-2871 | [amount] EUR was settled in settlement no. [SettlementNumber] for advance payment no. [Advance_id] of partner [PartnerID] - for funding source ([sourceID], [FundName]) |
Payments - Advance payments | yes | ADVANCE_PAYMENT_SETTLEMENT_DELETED NOTE: implemented v8 MP2-2871 | Settlement no. [SettlementNumber] in amount of [Amount] EUR for advance payment no [Advance_id] of partner [PartnerID] for funding source ([sourceID], [FundName]) was deleted |
Payment application to EC | no | PAYMENT_APPLICATION_TO_EC_IS_CREATED NOTE: Implemented in MP2-3545 | Payment application to EC number [Payment application ID] was created for Fund ([sourceID], [fund]) for accounting year ([ID], [accounting year]) |
Payment application to EC | no | PAYMENT_APPLICATION_TO_EC_STATUS_CHANGED NOTE: will be implemented by MP2-3546 MP2-3811 MP2-3547 MP2-3747 MP2-3810 | Payment application to EC number [Payment application ID] created for Fund ([sourceID], [fund]) for accounting year ([ID], [accounting year]) changes status from [previous status] to [new status] + in case new status is Finished: and following items were included: FTLS [FTLS id]. FTLS [FTLS id]…, Project report [project report ID], Project report [project report ID]… Correction [correction ID], Correction [correction ID]. |
Payment application to EC | no | PAYMENT_APPLICATION_TO_EC_IS_DELETED NOTE: Implemented in MP2-3545 | Payment application to EC number [Payment application ID] created for Fund ([sourceID], [fund]) for accounting year ([ID], [accounting year]) was deleted |
Corrections- Audit/Control | yes | AUDIT/CONTROL_IS_CREATED | Audit/control number [A/CID] is created. |
Corrections- Audit/Control | yes | AUDIT/CONTROL_IS_CLOSED | Audit/control number [A/CID] is closed. |
Corrections- Audit/Control | yes | CORRECTION_IS_CREATED | Correction [ID] for Audit/control number [ID] is created. |
Corrections- Audit/Control | yes | CORRECTION_IS_CLOSED | Correction [ID] for Audit/control number [ID] is closed. |